Nagata extracts the business critical fields from your software contracts (renewal date, notice deadline, contract value, seat count, and auto renewal status) so you don't have to read them manually.
Supported file types
- PDF: preferred. Text based PDFs (not scanned images) extract best.
- DOCX: Word documents work well for standard contract formats.
Maximum file size: 25 MB per document.
How to upload a contract
- Go to Contracts → Upload in the left sidebar.
- Click Choose file and select your PDF or DOCX.
- Click Upload.
- Once uploaded, click Run extraction to have Nagata read the document.
You can upload multiple contracts. Each one is processed separately.
Reviewing extracted fields
After extraction, Nagata shows you each field it found along with a confidence score:
| Field | What it means |
|---|---|
| Vendor name | The counterparty on the contract |
| Renewal date | When the contract auto renews or expires |
| Term start / Term end | Contract effective dates |
| Notice period | Days before renewal you must give notice |
| Contract value | Total or annual value in USD |
| Auto renewal | Whether the contract auto renews without action |
| Seat count | Number of licensed seats, if specified |
Confidence scores run from 0 to 100%. Fields below 70% are flagged as needing review.
Confirming and correcting fields
Any field can be edited directly:
- Click the field you want to change.
- Type the correct value.
- Click Save.
Low confidence fields don't count as confirmed until a human saves them. Only confirmed fields feed the renewal calendar and alerts.
Common problems
Scanned contracts extract poorly: if your PDF is a scanned image, use OCR software to convert it first.
Encrypted or password protected PDFs are rejected: remove the password before uploading.
The wrong vendor name was extracted: edit it to match your spend CSV vendor name so renewals link correctly.